(Excellent tool to manage the forms and images) :

In today’s digital world, there is a mounting pressure to cut the cost of paper handling. If you deal with forms everyday and need fast access to vital business information, forms automation can help you significantly enhance and accelerate the data collection process.

Application forms are part of every day affairs in banks and financial institutions. Be it an application for Account opening, Debit Card/ ATM Card issue, Credit Cards, Phone Banking, Internet Banking, Demat A/c or anything else, forms with the applicants and joint applicants photographs and signatures which are collected in thousands of numbers, needs to be edited, stored, indexed and utilized for different purposes.

Robocom, has developed a product to reduce the strain, expense and errors of manual work is SMART IMAGE MANAGER, a software application for automated data input from paper form to information system and database.

SMART IMAGE MANAGER (SIM) is a tool for automated capture and export of data from printed sources to information systems and databases.
The data capture process is made up of four stages :
Tuning and Customization
Template Creation
Scanning
Form Processing and data verification (Data export to Database or to Document Management System)

Robocom’s SMART IMAGE MANAGER (SIM) relieves users of the hardest part of forms processing: the manual input of documents. In short, the product cuts down the amount of time spent inputting data, i.e. the extraction of data from completed forms, thereby freeing users from hours of manual input.

What kind of forms can SIM process? SIM can be used to process all kinds of forms: Cheques, bills, questionnaires, warranty cards, application forms, ballot forms, examination results, social security forms - the list is endless. The volume of documents that can be processed per day can range from 100 complex forms to 1,000 simple one – page documents.

How does ROBOCOM Form Reader process forms? Now it’s time to look in more detail at the two main stages of how ROBOCOM SIM processes forms: application set-up and form inputting.

Application set-up:
This is where the application is given the information of where on the scanned form images, the data is to be collected. A new ‘batch’ is created which holds a form ‘template’ for each of the different types of forms being processed.

Form template creation:
All scanned/opened images are saved to and processed within this batch, which also holds information on the user preferences for the batch, such as scanning options, recognition options, user patterns and data types as well as the form templates. In other words, a batch is simply a folder on your hard drive containing system files (templates, data types), images and files with recognition results. So, before inputting any forms, you must first create a batch and design the templates, the application is to use when processing the scanned forms.

Form inputting:
Once the application has been installed, the necessary template(s) designed and a new batch created, you can start inputting the forms. The procedure is as follows:
1. Place a batch of forms in the scanner’s ADF (Automatic Document Feeder) and start the scanning process by pressing the ‘Scan’ button. The scanned images of the forms will be added to the newly created batch in sequential order.
2. Start recognition by clicking the ‘Load Template’ button. Robocom’s SIM then automatically locates all the completed fields on the form image, recognises and verifies them. Automated template matching avoids the need for any advance sorting of documents prior to scanning.
3. Verify and fine tune the results. This will require manual verification data entry about the form being processed.
4. Click the ‘Save & Proceed’ button to switch over to the next form, export the recognised data into database (via ODBC) or file.

What are the main benefits of ROBOCOM SIM?
Manual input of a large number of forms is an error-prone, time-consuming and labour-intensive process. With Robocom’s SIM, a single operator can process hundreds of forms a day. And all you need is a scanner, a computer and a desk. Robocom’s SIM supports all types of scanners, from SOHO to high volume production scanners. It also supports the TWAIN interface, and scanning can be carried out from within the application itself.

Can output be increased?
Yes, with one additional license your output volume can increase substantially without the need to hire additional staff. And unlike humans, Robocom SIM doesn’t get tired as the day goes by, thereby increasing the quality and accuracy of your recognition results.